Job Vacancy Project Accountant – 1 Position – Closing Date: October 31, 2023

Naymote Partners For Democratic Development (PADD)

Job Vacancy

Project Accountant – 1 Position

Program Title: Project Accountant
Duty Station: Regional Office (Bong County) 100%
Donor Funded Project Sweden
Project Duration 2 Years
Gender M/F Females are highly encouraged to apply
Background & Profile of Naymote Naymote Partners for Democratic Development is a mission-driven organization that advances the principles of good governance, rule of law and participatory democracy.Since 2001 Naymote has initiated several programs to foster political accountability, thereby making elected leaders more accessible, responsible, and accountable to the electorates, building the capacity of local leaders to be more effective in service delivery, increasing youth and women participation in decision-making processes, conduct research on citizens’ perception on the working of the lawmaker, produced publications on youth participation in local government, fostering social accountability, and legislative etc.
Objective of the Position: Project Accountant will ensure that the financial resources are timely disbursed for project activities, record all transactions and document all financial records in a timely manner including developing all financial statements and quarterly reports.
Working Hours/Weekly 40 weekly with One hour/Lunch
Application Opened Date: October 16, 2023
                                                          JOB DESCRIPTION (JD) – Project Accountant
Standard Function Description
  • Assumes responsibilities in running the financial activities under the supervision of the administrative & Finance Officer.
  • Supervises, analyses and implements financial services to staff and departments independently
  • Applies and assures the application of standard financial procedures independently
  • Prepares reports and analyses on finance, contributes to the budget process
  • Maintains contact with mid to high level interlocutors
  • Applies and follows administrative and procurement procedures and contributes to departments budget follow-up
Accounting Software Operations  Quickbook

  • Checks printed vouchers with supporting documents, daily cash control and the cash statement on a daily basis and submits promptly to the Administrative & Finance Officer for approval.

Bank Books and files

  • Receives invoices and supporting documents, checks completeness of documentation as per existing financial rules on purchases, ensures that amount disburse tally with invoices before approval.
  • Follows up of the treasury
  • Writes checks accordingly for approval of responsible persons as per financial rules.
  • Checks printed vouchers with supporting documents before approval of the Administrative & Finance Officer/Program Manager.
  • Secures from the bank the instant bank statements during monthly closing and reconciles with the books.
  • Follows-up the cash request and prepares the request letter for the Bank for approval.
Education required knowledge & experience:
  • Bachelor Degree in Accounting or Economics, or specialized training in relevant field
  • Excellent command of English, written and spoken
  • Good computer skills, very good command of standard Microsoft Office tools and Quickbook software and knowledge on internet research
  • 4-5 years professional experience in same or similar field of activity
  • Very good leadership skills and confirmed management experience
  • Very good interpersonal, communication and presentation skills
  • Flexible and reliable self-starter personality, strong humanitarian motivation, good sense of responsibility and organization, good analytical skills, ability to travel in all parts of the country
Miscellaneous Finance and Accounting Tasks
  • Supervise & Follow-up on the Accounting best practise in as enshrined in the financial policy.
  • Respects the financial policy and pledge of confidentiality at all times.
  • Be cognizant and on the financial rule when entering expenses, income, transfers and advances.
  • Checks all receipts pertaining to settlement of working advances update necessary control schedules and submits to Administrative & Finance Officer/Program Manager for approval.
  • Liaises with bank for monthly exchange rates at the beginning of the month
  • Secures from the bank and files the monthly bank statements copy and paid checks properly for future reference.
  • Liaises with the bank regularly to have the statement of account, new check book, new signatory on the accounts.
  • Updates the file “Invoices reg” of the financial department once the payments are issued.
  • Replies to all Donor financial/accounting comments when received and in a timely manner.
  • Prepares in advance the list of payment of internet and DsTV subscription and submits them to the Administrative & Finance Officer/Program manager for approval and then records in the books.
  • Computes per diem allowances of travelling local staff for approval of the Administrative & Finance Officer/Program Manager and for entry in the accounting software
Monthly Accounting Closing
  • Ensures that all expenses for the month as of closing date are entered in the accounting.
  • Before closing, does review and analyses of all entries in the accounting and makes necessary corrections promptly.
  • Receives the monthly closing documents from the Regional office in Bong and check for their completeness.
  • After importation of the Regional office accounting, makes review of entries and coordinates with the Administrative & finance officer should there be modifications to be done.
  • Reconciles all external transfer accounts.
  • Receives the monthly Regional office settlement of advances, checks summary reports and supporting receipts for authenticity and accuracy of amounts, accounts, cost centres and make sure that it correspond with the budget line and objectives.
  • Liaises with the Central Office for any discrepancies or abnormalities noted and submits to Administrative and Finance Officer for approval before recording in the books.
  • Carries out the monthly closing procedures of the accounting (printing of cash/bank statements, accounting journals, back-ups etc.)
Miscellaneous Finance and Administrative responsibilities
  • Is the focal point for the accounting and QuickBooks for Monrovia and its Sub-Office.
  • Goes every year once or twice to the Regional office to check how the account department is run.
  • Prepares the payment for the office.
  • Updates the “Invoice Reg” file for Admin follow up.
Application Process
  • Application package;
  • Motivation Letter: One page
  • Curriculum Vitae (CV), Minimum 2 pages
  • Contact details 3 professional referees
  • Submission of Application:
  • Subject Line: Application for the position of Project Accountant Regional Project Accountant Bong County
  • Qualified females are encouraged to apply as Naymote believes and promotes equal opportunities for all.

Interested candidates should be based in Gbarnga, Bong County

Application Closing Date: October 31, 2023

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